Using Reserves

Introduction

This guide explains how to add Client Reserves to an outlet or outlets

These are 'fudges' made by head office to amend the figures within IndiCater

Reserves will show in the schedule of purchase report which can form part of your client invoicing back up reports. They will show with the notes entered when the reserve is created

Reserves do not appear on the trading report

Outlet users don't have any visibility of the reserves. The schedule of purchases can be activated as a stand alone report for head office users

Assumptions

You are using the Client Invoicing module

Where to find this

In Head Office, click Finance > Client A/C (Client Account Manager)

Step-by-Step guide

1. Click Outlet Reserves
2. This page defaults to the current year and current week to enable you to add reserves to that week. If you want to add reserves to a different week, change the date.
3. The page shows you all outlets. You can restrict this view by choosing a specific area or outlet.
4. Stock, Cleaning and Disposables, Sundry and Labour are the options provided to record reserves against. The numbers on the screen show a cumulative amount added for each outlet.
   
   
   
5. To view the history or to add a new reserve, click view next to the relevant outlet.
   
   
   
6. You can then click on the Type to see the detail. If I click on Stock in the above example, I can see when the £200 was added.
   
   
   
7. To add a new reserve, click on Add next to the relevant option, eg Stock
8. Enter the correct value. You can enter a negative amount
9. You have the option to automatically reverse the reserve. If you want to do this, click yes
10. You can select whether you want to reverse it in a number of weeks or months. You can edit the amount if required
11. Click update