Introduction

This guide shows how to setup and use Head office other costs.

The Head Office Other Costs tool allows you to add head office costs to outlets where you have not received an invoice eg Management Fee, Depreciation etc

Assumptions

You are using the finance module

Where to find this

To set up Head Office Other Costs, go to Head Office > Outlets > Set Up

To assign Head Office Other Costs, go to Head Office > Finance > Client A/C

Step-by-Step guide

Setting Up Other Head Office Costs

Click Outlets > Setup > Manage Other Cost Names
The next screen will present you with a list of Other Cost names that have already been set up in the system and will detail if they are a credit or a debit
Click an the add button to add an additional Other Cost
Enter the name and specify if it is a credit or debit
The finance code fields can be populated if you wish to export the data out of IndiCater in a format suitable for importing into your accounting package
Specify is the cost is applicable to 20% VAT
Once complete, click Add Other Cost Name
You can archive an existing Other Cost but clicking on it and ticking the archive box

Allocating Head Office Other Costs

Click on Finance > Client A/C > Head Office Other Costs
The system will always default to the current week and you will see any transactions you have already entered in that week
From this screen you will have the option to either manually add individual transactions or use a template
To manually add costs, click on the ADD button
Choose the Area, category and Outlets you wish to assign the Other cost to
Click Continue
If you have selected All Outlets, you will now be able to to enter a figure to assign to all outlets (add the figure and click Allocate), or you can assign different figures to different outlets
Then click Add Other Costs
If you have selected one outlet only, you will be able to add a recurring cost
You have the option to enter a weekly or period recurring costs and to select whether it should recur for the period of your company year or for the client's year
Alternatively you can select to add a One Off Cost
Click Submit

Using the template

Click Download to download the template
Select the Head Office Other type and the Area if you want to upload costs for just one area
Enter the data you wish to add and save to your PC
Click Upload and select the correct week
Select whether the upload is to recur or is a one time upload
Click submit
Once uploaded you will be redirected back to the information screen and your entry will be visible on each of the periods you have selected to upload to

Once Other costs have been allocated to an Outlet, they can be viewed in the Outlet (providing the user has the correct permissions) by clicking on the Finance - Other Costs - Assigned by Head Office sub module.

Once Other costs have been allocated to an Outlet, they are also visible as separate lines on the trading report and added to the total value of overheads for the outlet

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