Cost Transfers

The Cost Transfers module is split into two sections; Internal Cost Transfers and External Cost Transfers. 

Internal Cost Transfers enable you to move costs around the outlet whereas External Cost Transfers enable you to assign an invoice from one outlet to another or to multiple outlets. 

Internal Cost Transfers aren't reliant on an invoice whereas an External Cost Transfer can only be made for an invoice created in the current week.

How do I add an Internal Cost Transfer?

You land on the Internal Cost Trasfer area by default

Click on the Add button. A pop up box will appear showing various fields, some with dropdown boxes containing options for you to choose from.  The fields marked with a red asterix are mandatory.

Date Transferred: this can only be a date within the current week

Department (From) & Category (From): select the department and category you want to move the cost from and then the department and category you want to move the cost to. 

Department (To) & Category (To): select the department and category you wnat to move the cost to.

Amount: Enter the value of the cost transfer

Now click on the Save button

How do I add an External Cost Transfer?

Click on EXTERNAL TRANSFERS

Click on the Add button. A pop up box will appear showing various fields, some with dropdown boxes containing options for you to choose from. The fields marked with a red asterix are mandatory.

Transfer Date; select the date of transfer from drop down box - this can only be a date within the current week

Purchase Invoice: select the relevant Purchase Invoice from drop down. This will only show invoices created in that week

Tick the outlets you wish to share this invoice with/assign it to. This can be one outlet or as many as you wish

Scroll down and see that the value of the invoice has been evenly split between your chosen outlets

This can be edited and VAT can be added where necessary. You do not need to assign the full value of the invoice and you can also assign more than the value of the invoice

You will need to select the correct department for each outlet

Click Save

Notes for Head Office:

This will export the invoice under the original outlet it was entered in and an external cost transfer export would be needed to export the cost transfer.