Adding Cost Transfers - internal and external

Owned by Alan Makawa (Deactivated)
Last updated: Nov 17, 2017 by Natalie Jobson


Introduction

The Cost Transfers sub module is split into two sections; Internal Cost Transfers and External Cost Transfers. 

Internal Cost Transfers enable you to move costs around the outlet whereas External Cost Transfers enable you to assign an invoice from one outlet to another or to multiple outlets. 

Internal Cost Transfers aren't reliant on an invoice whereas an External Cost Transfer can only be made for an invoice created in the current week.

Assumptions

The client must be using the Finance module

Purchasing Categories must have been setup

Users need to have the External Cost Transfers permission ticked (there is no permission related to Internal Cost Transfers)

Where to find this

The Cost Transfers feature is found within an Outlet > Finance > Click Cost Transfers

Step-by-step guide

To use Internal Cost Transfers

  1. Click Cost Transfers and then select  INTERNAL TRANSFERS
  2. Click "add" and the cost transfers screen will appear
  3. Select Date of transfer from drop down menu - this can only be a date within the current week - , select the department and source category you want to move the cost from and then the department and category you want to move the cost to. Enter the value amount and any notes if required
  4. Click "save"

You will immediately be shown your Internal Transfers

 

 

To use External Cost Transfers

  1. Click Cost Transfers and then select  EXTERNAL TRANSFERS
  2. Click add
  3. Select Date of transfer from drop down menu - this can only be a date within the current week
  4. Click on the Purchase Invoice drop down and select the relevant invoice. This will only show invoices created in that week
  5. Tick the outlets you wish to share this invoice with/assign it to. This can be one outlet or as many as you wish
  6. Scroll down and see that the value of the invoice has been evenly split between your chosen outlets
  7. This can be edited and VAT can be added where necessary. You do not need to assign the full value of the invoice and you can also assign more than the value of the invoice
  8. You will need to select the correct department for each outlet
  9. Click Save
  10. Once an invoice has been transferred it will no longer be available to select again

 

Notes for head office:

This will export the invoice under the original outlet it was entered in and an external cost transfer export would be needed to export the cost transfer.

An internal cost transfer can also be developed if required.