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3. A head office user with the Catalogue Reference permission can manually amend the reference. For a catalogue which needs to be automatically copied across to a second supplier record, the reference needs to replicate the reference in the master supplier record.
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EXAMPLE
a, You have an active supplier record for supplier ABC Ltd which has catalogue reference 1234567ABC12345
b, This supplier has been mapped to the relevant record in the supplier portal by the IndiCater support team which means the supplier can upload a catalogue as that supplier
c, That supplier announces that they now have a 2nd account number for one of your outlets and so you need to create . This can't be managed in the existing record as there is a 1 to 1 relationship between the supplier and outlet account number
d, Create a new supplier record for that supplier which you call ABC Ltd 2Use . Complete all the same fields you would normally complete such as email addresses, delivery days etc.
e, A Catalogue Reference will be auto created
f, Enter the same supplier code (ABC44) as the original supplier record to ensure invoices created for both suppliers share the same code on your export but add in the new account number for the relevant outlet
g, A user with the new Catalogue Reference permission needs to delete the catalogue reference which has been was auto populated upon creation of the new supplier record . The and they need to enter in the same catalogue reference being one that is used in the original existing record, 1234567in this example ABC12345
h, This supplier record doesn't need to be mapped to anything in the portal by the support team
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i, When the supplier logs in, they won't see anything different and so will upload their catalogue against supplier record ABC Ltd as normal
j, You as the client won't see anything different and you will continue to just approve one catalogue for supplier ABC Ltd
k, When the new catalogue is approved, there is up to an hour during which the catalogue is processed and stored in the database. At this stage, the catalogue will be stored as the catalogue for both ABC Ltd and ABC Ltd 2
NB - if your supplier is integrated, ie has integrated orders and/or invoices, please contact us as there will be additional set up to complete for the new supplier record.