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This guide is to show how to manually enter a a Supplier Purchase invoice
Assumptions
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Step 1. Click the Add button
Step 2. Complete the Purchase Invoice data into the form as follows
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Late Invoice Date: If it is a late invoice select the date that is on the invoice, this is in the event that the invoice has arrived later that the goods and not in current week If this is displayed it means week
Note: this is only displayed if your company allows a second date to be entered
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Gross Amount: Total amount as displayed on the invoice.
You will now need to enter a description of the goods delivered.
Description :This should give a short description the category i.e. Swandean Meat Order Step 2 . The next section is to define what purchase category the invoice relates to.
Description :This will always default to Purchases when you are entering the invoice manually, you can use this field to describe the goods.
Department : Select the department that the order will be used in i.e. Main Catering or Vending
Category: Select form the drop down what down the purchasing category the order falls into. I.e. Food, these categories will populate the matching purchasing categories setup in finance.
Net Amount: If you are only placing one order per department then this will always be the whole amount from the delivery note.
If the invoice contains items from different purchasing categories and you want to make the split to reflect this for finance click
I would like to add a 2nd category for this purchase invoice |
Notes: You can add notes regarding the items ordered as reference in the finance modules for example
When you have entered all the information click the Save button.
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