updated April 2021
Overview
IndiCater is an online hospitality industry back office system used by hotels, restaurants, FM and contract caterers, public sector, and consortia for P2P e-procurement.
You are receiving this fact sheet because you will be trading with a mutual customer who is using IndiCater to create and send orders to their suppliers, or using your products to create their recipes, and would like your company to consider an integration to make it more efficient for you to trade with them through us.
What are the key supplier touch points?
- Sending IndiCater your catalogues and updating them when products and prices change
- Receiving orders from customer’s outlets
- Sending an order response to advise customer’s if the order has been confirmed or modified
- Sending an ASN (Advanced Shipping Notice)
- Sending your invoices electronically
EDI Integration Services
For suppliers who wish to benefit from automating the above process and have the technical ability to create EDI in GS1 format, IndiCater also provide a chargeable full integration service with suppliers for one or more of the following three integrations:
CATALOGUES | Supplier will transmit the client’s catalogue(s) with their agreed Buying List at their agreed prices. This will be transmitted to IndiCater using our default XML format delivered to a dedicated FTP folder. The full Buying List, agreed between the client and supplier, must be uploaded by the supplier on each occasion. |
ORDERS | Outlet purchase orders are transmitted direct to the supplier’s own ordering system using the default GS1 version 3.2 standard. The automatic acknowledgement response that we receive from the supplier will depend on the capability of each supplier, but normally this will trigger the updating of the Order Dashboard with a change of status to Acknowledged (or in some cases Modified or Rejected). |
ADVANCED SHIPPING NOTICE | Some integrated suppliers can also transmit an ASN (Advance Shipping Note) on the morning of delivery that will then update the order in the Application with any changes to the expected products to be delivered. Requires the supplier to transmit these to the application using the default GS1 version 3.2 standard. |
INVOICES | This relates to invoices AND credit notes and involves the supplier transmitting these transactions to the Application using the default GS1 version 3.2 standard. IndiCater audits the incoming invoices from the supplier’s system and matches them with live Purchase Orders in IndiCater and automates the approval process, saving the time in the supplier keying in manual invoices into the IndiCater platform. |
Benefits
There are many benefits to investing to an EDI integration with IndiCater for one or more of the above services.
- Reduced manual labour in uploading catalogues
- No telesales time re-imputing of orders into your own system
- Reduction of errors when manually entering orders into your own system
- Order response to customer’s outlets so they know if an order has been accepted, reducing calls to supplier support line
- Replacement of paper invoices with electronic invoices saving supplier time
- Enhanced customer experience
- Integration can be used for multiple mutual Indicater customers
Integration Support
You will be designated a project manager who will work closely with your technical and project management team during the set up and testing of the integration through to sign off. On-going support for integrated suppliers is by support ticket and telephone during business hours Monday to Friday. An out of hours emergency contact is also available.
Scalability
Once your integration is set up for the first mutual customer it becomes available to be activated for other customer’s we both trade with.
Charges to Supplier (subject to VAT)
Message Type | Description |
1. EDI Integration: Catalogues | Transmit catalogue using XML to FTP |
2. EDI Integration: Orders | Receive Orders in GS1 format including transmit Order Response in GS1 |
3. EDI Integration: ASN* | Transmit ASN in GS1 format |
4. EDI Integration: Invoices | Transmit Invoices & credits in GS1 format |
*EDI Advanced Shipping Notices are only possible if we are sending EDI Orders to the supplier.
A simple charging structure will be applied as follows:
Period | Cost | Scope |
Year 1 | £1,800* *Payable in 12 equal installments of £150 per month if preferred | . Initial scope, set-up, testing, and launch . Can be for multiple Clients if applicable . Ongoing support and monitoring post go-live |
Year 2 onwards | £1,200* *Payable in 12 equal installments of £100 per month if preferred | . Ongoing support and monitoring |
Variable | £475 one off charge | . New / Future Client (one or multiple) scope, set-up, testing, and launch |
Please contact Stuart Moore, Head of Sales & Marketing to proceed / discuss further:
M: 07743 780804