Explaining the Line Check report

The Line Check report is to be used to show you an itemised variance between your recorded line check and your theoretical stock, calculated by IndiCater.

There are 2 different opening stock options for this report. You can either use a stock take as your opening stock count or you can choose to use a line check. For example if you record monthly stock takes and weekly line checks, you can run this report using your end of month stock take as your opening stock and a line check as the closing stock, or you can select to run the report using your week 2 line check as the opening stock and your week 3 line check as the closing stock.

The date picker gives you the option to select any dates and the code will then return the stock takes/line checks nearest to those dates.

The assumption is made that the stocktake is recorded at the end of the day so if the opening stocktake is dated the 1st January, the purchases, sales etc are included from the 2nd. If the stocktake is started on the 1st and runs past midnight, the user should ensure they are amending the date to be the 1st to ensure transactions from the 2nd are included in the reports.

Stocktakes in an outlet should be recorded on the same day. If a product is in multiple stock takes all counted on different days we can’t provide any useful data as there is no one start date.

Purchases are only counted in the period the user has booked off the order. If the order was due for delivery on the 1st, the closing stock recorded on the 5th and the order booked off on the 10th, it won’t be included as a purchase. It will be included in the following period.

If the order is booked off and 100 baguettes receipted, the estimate for 100 will be included in the report. If in the following period, the invoice for the baguettes is approved and the quantity is adjusted to 90, -10 will be included in the purchasing figure in that following period.

The categorisation is dependant on the KPI category setting in the income and purchasing categories.

For Dish Wastage we use the Profit Category in the recipe so this needs to be set to food or liquor.