Cash Transfers

In the Finance area of IndiCater you can record the outlet's Cash Transfers.

Cash Transfers fall into two categories: Cash Transfers Out and Cash Transfers In

Assumptions

The week has not been closed as the part of Close Week Procedure ( See Related Guide on Closing Week)

Head office has authorized Cash Transfers between outlets in Setup

The receiving outlet is aware of the transfer as they cannot delete Cash Transfer In.

Where to find this

Click FINANCE > CASH TRANSFERS

Transfers Out

From within the Transfers Out area, click on Add

Fill the form to transfer as follows

Transfer Date: Enter the date, this is the drop-down menu with all the dates within the selected week

Outlet: Select from drop-down the outlet you are sending the cash to and this will immediately be seen in the receiving outlet in Transfers In.

Amount : Enter the numerical amount to be transferred.

Notes : Free text field to enter any information or notes relevant to the transaction.

Click Save and the amount will be displayed as Transfer Out with the selected date, Outlet transferred to and the reason for the transfer and Notes.

Click on the transfer to correct or amend it and click save.

To record the Authorized Wage Advance select from the drop-down menu for outlet field. This amount will be immediately be removed from your Cash In Hand.

Transfers In

You will receive a task message on the Outlet Homepage under Today's Tasks that you have a Cash Transfer from another outlet. Click Read/Actioned and UPDATE TASK, the message will not be removed from your Outlet homepage alerts

Click Finance > Cash Transfers > Transfers In

You will see a list of Cash Transfers In.

Click add to add either a Change Delivery In or Head Office Cheque In

Amount: Enter the amount

Notes: Free type any notes relevant to the transaction

Click Save

The transaction can now be viewed in Tranfers In

How do I record a Cash Transfer?

In an Outlet, navigate to the side menu clicking Finance.

Finance will drop down open with the tab "Cash Tranfers"

Clicking on Banking the page will default to the main Banking page with an "+ Add" button.

Click on the Add button.

Date Banked:

Type:

Method:

Fill in the fields:

Why can't I click on the Add button?

If the Add button is greyed out you are in a closed week.

You can check the open and closed weeks in Company > Close Period

Editing a Cash Trasfer

Once Banking entries have been entered it is possible to edit the data.

Outlet > Finance > Banking

Click on the entry you would like to amend

This will take you to the details of the entry.

Click on the method / amount.

This will open up the details that can be amended.

After changing the fields click Save.

After saving, the page will default back to the Banking page, the entry will now show the new amended data.

The data cannot be edited if the week is closed

I have closed the week but need to add new data, what do I do?

You will need to contact your head office. They can re-open the week if the data hasn't been exported.

How can I get rid of an old Cash Transfer entry

Banking entries can be deleted if the week is open and the data has NOT been LIVE exported

Outlet > Finance > Banking > Filter: Week and date > Click on Banking entry > (opens to show break down) Click on Banking Entry > Scroll to the bottom > Delete