Stocktaking - Detailed Stocktake

Introduction

This guide explains the process of how to record how much stock you have by using your product catalogues.

Assumptions

Stock locations have been setup

The Stocktake is for the current week or for a week that has not been closed for the Stocktaking Module in Company>Close Period.

Where to find this

Stocktaking > Stocktakes > Detailed Stocktake Summary >Click ADD

Step-by-step guide

1. Select Department, the Stock Location and the date within the chosen week
2. Click Continue
3. Enter the required quantities in the Case, Pack/Sleeve and Ind (individual items) columns. You can enter a quantity in each column, eg 1 case, 2 sleeves and 5 individual items
4. See the total value of that line automatically calculate in the Stock Value column
5. The line you are working on will highlight to help you see all relevant data for that item
6. The total value of the stocktake will update at the bottom of the page
7. Once complete, click Update Stocktake
8. If you want to record a zero value stocktake, click save without adding any quantities
9. To edit the stocktake once created, click on the date in red, make the amendments and click Update Stocktake to save the changes.
10. Please note, if you create 2 stocktakes in a week for the same stock location, the value of both will be included in the stock figures on the main Stocktakes page but only the second will be counted as the closing stock figure. To avoid this, you should amend the first stocktake rather than create a second.
11. If you create a stocktake in week 1 and don't update it in week 2, the value of that stocktake in week 1 will carry forward and so your closing stock value in the trading report for week 2 will include the value of the stocktake recorded in week 1. It will continue to be included in your closing stock value until a new stocktake is recorded.