Introduction
The Estimate function is an important part of the Finance module and must be used correctly to ensure that all invoices are recorded in the correct reporting period.
An estimate can be created in IndiCater when an order has been booked off before an invoice has been received. A credit note estimate can also be created during the booking off process.
An estimate can also be manually added.
An estimate can be for a purchase invoice or a credit note.
Assumptions
You have created estimates through the booking off process or have manually entered them in the finance module.
You have the convert an estimate option activated.
Where to find this
Outlet Finance > Purchasing
Set-by-Step Guide
Step 1. Within Estimates, click Show All to see all outstanding estimates regardless of when they were entered. This enables you to find estimates from past weeks as well as the current week. They will be shown alphabetically by supplier name.
Step 2. From the list, select the estimate you want to convert
Step 3. The invoice date will default to the date the estimate was created. If you have the late invoice date option activated you can choose a late invoice date. This will enable you to select a date from any week. Enter the invoice number and the correct Net, Vat and Gross amounts. You won't be able to proceed if the Net and Vat don't equal the Gross.
Step 4. Click Convert
Step 5. See a summary of the estimate including any adjustments you have made.
Step 6. Click Convert again to confirm
Step 7. See the invoice has now been created